VIRTUAL ACCOUNTING FOR PROFESSIONAL SERVICES FIRMS

Accounting & Bookkeeping For Professional Services

Keeping Your Focus Where It Belongs

It can be extremely challenging to run a professional services company. These days, you’re always under pressure, like never before, to produce greater results with less resources. Increasing salaries and office real estate costs don’t make it any easier to keep your company profitable.

Additionally, you have an enormous amount of responsibility in management and administration of your business. You’ve got to develop and maintain client relationships, manage your office and staff, and stay on top of much needed technology, as well as invoicing and a host of other bookkeeping tasks. All of this can be a huge distraction from your core business offerings, which is really where you need to be devoting your attention and resources.

On top of all of this, you’re always faced with the added burden of maintaining financial records, and performing a list of daily and weekly bookkeeping routines. You know better than we do how complicated and frustrating it can be to keep up with your bookkeeping or accounting tasks. You’ve got more than enough on your plate already, but you just can’t afford to overlook these vital functions either. So why not leave the accounting matters to an expert team, and keep your focus where it belongs - on developing your services and widening your client base.

Outsource Accounting Solutions | SF Bay Area

How We Can Help

Keeping Your Balance is the best outsourced accounting solution available to local business owners like you. We’ll provide you with a virtual team of accounting experts who will manage your bookkeeping off site, without the expense or hassle of hiring a bookkeeper or accountant in-house. There will always be a team in place, and you won’t need to manage or supervise them.

We’ll start by asking you a lot of questions about how you run things. We need to know all of the subtleties that are unique to your business, so that we can come up with a customized solution designed to meet your specific needs.

Then we’ll do a thorough review of your books, your sales reports, your systems, and any other items that will show us your day to day operations. This allows us to get a snapshot of your current processes, as well as the details of your present financial situation. At this point, we’ll do a free assessment which includes recommendations on ways to move forward.

Only then will we design a solution that’s tailored to your own business, specifically structured to streamline your processes, and free up your time, attention, and resources for the vital functions of running your shop.

This solution will not only be custom-made for you, but it will also provide you with a full spectrum of all of the services you need to be up to date and on top of your chart of accounts and ledgers. Everything will be managed by your virtual accounting department in the cloud so that you can concentrate of the vital tasks of running and growing your business.

We’ve been working with the professional services community for years, and developed a number of offerings designed for the specific needs of the profession. We understand that if you bill your clients on a time and materials basis, it’s always a challenge to track your time, and a chore to turn those billable hours into invoices and get those out to your clients. Actually collecting on those invoices is yet another chore.

KYB can help by implementing our time and expense tracking system which works with your business, and interfaces with our accounting systems, to create efficiency in these otherwise cumbersome processes. Our Accounts Payable and Accounts Receivable management system really makes it easy for your clients to pay you electronically. 

We’ll work with you to create a schedule to make sure that your invoices get created, reviewed, and sent to your clients in a timely manner. We’ll also do the follow up to make sure your bills get paid. On the payables side, our paperless systems minimize the time you need to spend reviewing and approving bills that need to be paid.

Because the virtual team is always working for you, you’ll never again need to wait until your next visit from the bookkeeper, when needs or questions arise. You’ll have the benefit of real-time access to a full team of professionals who are assigned to your books. It’s too risky to put all your eggs in one basket by relying on a sole bookkeeper to handle everything. A simple sick day can become a major setback. Having your only bookkeeper leave the job can bring things to a screeching halt, and force you to take over the books again, until you can find, hire, and train a new person. With a virtual accountant, there’s always backup staff in place, which protects you from absences and turnover.

Accounting & Bookkeeping Services | Keeping Your Balance

The services we provide include:

  • Bookkeeping & Accounting (sales receipts, accounts receivable, accounts payable, bank reconciliations, etc.)
  • Time and expense tracking
  • Paperless AP and AR systems
  • 1099 tracking, processing and control
  • Budget creation and updates
  • Payroll processing and management
  • 401K deductions and processing
  • Benefits management
  • Financial reporting including real time cash flow status
  • Review of your vendor bills
  • Expert knowledge of sales & use tax in the service industry
Keeping Your Balance Professional Services Accounting Experts

Professional Services Accounting Experts

When it comes to your livelihood and your business growth, trust your books to an industry expert. KYB has been serving professional services companies including PR Firms and Marketing Agencies since 2005. We are your “virtual accounting department” and as such will keep tight control of your finances. All of your sensitive information will be stored on highly secure servers to protect your confidentiality and shield your data from hackers.

We’ll manage every aspect of the accounting and bookkeeping process for you, including services like bookkeeping, payroll, inventory, policies & practices, budget analysis & creation, financial reporting, 3rd party software management and integration.

Why not set up a free accounting assessment, to see how outsourcing your accounting to KYB can improve your processes, save you time and money, and help your business grow? Our accounting professionals will be happy to propose a solution that’s ideal for your business.

DOWNLOAD OUR FREE RESOURCES

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The Benefits of Outsourcing Your Accounting vs. Managing it In-House

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How To Hire A Full Service Accountant For Your Small Business

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Set Up Your Free Consultation – 415.399.9844